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Meeting 15 - 10th October 2011

10:30am (coffee and tea from 10:15am)
Council Chamber, Penmorfa, Aberaeron.


pdficon.gif icon Click Here [68kb] for a PDF version of the minutes.


Allan Lewis (meeting Chair)

Assistant Chief Executive, Ceredigion County Council

Sian-Marie James

Hywel Dda Health Board

Sarah Veck

Hywel Dda Health Board

Ian Bellingham

Hywel Dda Health Board

Chief Inspector Robyn Mason

Dyfed-Powys Police

Pedr ap Llwyd

National Library of Wales

Iwan Cray

Mid and West Wales Fire and Rescue Service

Rhian Jardine

Countryside Council for Wales

Phil Pickersgill

Environment Agency Wales

Cllr Carl Williams

Children and Young People's Partnership

Matthew Quinn

Welsh Assembly Government

Hazel Lloyd Lubran

Ceredigion Association of Voluntary Organisations

Policy Support:

Lowri Edwards

Corporate and Community Strategy Manager,

Ceredigion County Council

In Attendance:

Alan Garrod

Community Safety Partnership



Allan Lewis was nominated as Chair of the meeting.

The Chair welcomed everybody to the meeting, especially Sian-Marie James who has been appointed as Vice Chair of Hywel Dda Health Board; who was attending her first Ceredigion Local Service Board meeting.

Apologies were noted:

Cllr Keith Evans (Chair)

Ceredigion County Council

Bronwen Morgan

Ceredigion County Council

Rachel Russell

Public Health Wales

Chris Martin

Hywel Dda Health Board

Parry Davies

Ceredigion Local Safeguarding Children's Board

Chief Supt Dean Richards

Dyfed-Powys Police

Jacqui Weatherburn

Coleg Ceredigion

Dr Catrin Hughes

Aberystwyth University

Bryan Thomas

Environment Partnership (Ceredigion County Council)

Cllr Ceredig Davies

A Bilingual Future Thematic Group

Dr Rhodri Llwyd Morgan

Learning for Life Thematic Group

Susan Perkins



Disclosures of interest

No disclosures of interest were made.


pdficon.gif icon Minutes of previous Ceredigion Local Service Board meeting – 11th July 2011 [77kb].

Minutes of the Local Service Board Meeting held on the 11th July were confirmed as correct.


Matters arising

14.3 Matters arising: 13.3 A487 – Councillor Keith Evans has written to the Minister as Chair of the LSB and Leader of the Council regarding the road safety issues on the A487 and a meeting is to be held on Wednesday will WG Civil Servants. An invitation has been extended to Dyfed-Powys Police and Mid and West Wales Fire and Rescue Service to attend the meeting.

Iwan Cray confirmed that a representative from the Mid and West Wales Fire and Rescue Service would be present at the meeting.

14.6 Draft Community Strategy and Review of Strategic Partnerships

Papers had not been received regarding the future of the Lifelong Learning and Environment Partnerships, although these would be discussed in item 15.5.


Update regarding collaborative projects between the Public Sector partners

a) pdficon.gif icon Fleet Management [55kb]

b) pdficon.gif icon Procurement [23kb]

a) Fleet Management

The update from Chief Superintendent Dean Richards was noted. Iwan Cray confirmed that discussions were ongoing with Ceredigion County Council regarding possible collaboration for the use of a bay.

CI Robyn Mason stated that there was limited scope for further collaborative working in fleet management, although if opportunities arise in the future then these can be pursued.

Allan Lewis stated that Bridgend County Council and South Wales Police have undertaken work on fleet management and that it would be useful to learn from their project.

Hazel Lloyd Lubran stated that there is a project under the RDP and that it would be useful to give a presentation to the Group.

ACTION: Hazel Lloyd Lubran to contact Inspector Kevin Davies regarding the RDP project.

b) Procurement

The update from Dr Catrin Hughes was noted. The Chair noted that the Procurement Group was continuing to identify new projects and this was welcomed.

Asset Management / Building Maintenance

Lowri Edwards stated that following the previous LSB meeting, a feasibility study has been commissioned regarding the potential of a joint storage facility for the National Library, Aberystwyth University and the Council. The findings of the study will be presented to the LSB in due course.

Chief Superintendent Dean Richards

Dr Catrin Hughes


Rationalisation of Plans and Partnerships

wordicon.gif icon Welsh Government Policy Outline [87kb]

- Feedback from the Stakeholder Engagement events

- The way forward

Allan Lewis presented an update of emerging WG policy regarding Plan and Partnership Rationalisation. Over recent weeks, Stakeholder events have been held across Wales, which will inform the consultation paper, scheduled to be issued for a 12 week consultation at the beginning of December.

The key building blocks of the new policy are:

· A robust evidence base from which to determine the greatest priorities for action at a local level.

· A single integrated plan, based on an outcomes methodology, owned by the LSB. This will build on and replace the separate statutory plans which are now in place – Children and Young People, Health Social Care and Well-Being, Community Safety and the Community Strategy.

There is an expectation that all service providers are focused on outcomes, especially for vulnerable groups and will provide a framework for the LSB to measure improvement. The Single Integrated Plan will have a 3-5 year timeframe and a clear plan of action and will cover those areas which are of highest priority.

· A significant rationalisation of partnerships, including potential merger of adjacent LSBs, in the context of more widespread regional collaboration.

Allan Lewis stated that the LSB was in itself one of the partnerships and there will be a need to consider the membership as part of this work.

There are currently 8 Partnerships who work to the LSB, some of which are more active than others – these will need to be reviewed.

There are challenges in terms of rationalising partnerships and there is a role for the LSB to determine an approach.

· Strengthened accountability and scrutiny including robust performance management.

Governance and accountability of partnerships are critical as in themselves, partnerships are not legal entities and therefore the governance arrangements from respective organisations are essential and needs to be strengthened as part of the review.

All Local Authorities have until April 2013 to put in place the four fundamental principles of the streamlined framework.

AL stated that we should not wait until the guidance is in place. There are examples of Local Authority areas which have developed a Single Integrated Plan and there are examples of LSBs which have merged.

A meeting has been arranged with Powys who have already developed a Single Integrated Plan and a meeting of the Partnership Lead Officers will be convened shortly, with a view of presenting recommendations to the LSB at its next meeting. AL suggested that a member of the LSB should Chair the meeting of the Partnership Lead Officers or to convene a meeting of the LSB to specifically discuss Plan and Partnership Rationalisation.

Matthew Quinn stated that the Simpson Review was now driving collaborative working rather than the Wales Spatial Plan. However, there will be work undertaken regarding regional land use planning as well as regional infrastructure planning.

Sarah Veck stated that it would be a challenge for Hywel Dda Health Board to work across all LSBs in the region. However, strategic data could be gathered regionally. There is a need to consider what work could be done regionally, locally and at a neighbourhood level and this will be a key area of work over the coming months (the idea of space).

Matthew Quinn stated that consideration needs to be given to accountability and these will need to be tested and discussed and that these will be significant challenges.

Phil Pickersgill stated that working out the outcomes that we want from the outset and developing a structure around this would be the best approach. The Local Resilience Forum is an example which could be replicated and ensures delivery at a local level – with delivery groups established to deliver a particular outcome and once delivered it ceases to exist.

AGREED: To convene an LSB Workshop to consider Plan and Partnership Rationalisation; priority outcomes required for Ceredigion and membership of the LSB.

ACTION: LSB Workshop to be convened in November; LE to circulate possible dates to LSB members.

ACTION: LE to arrange for a representative from WG to attend the LSB Workshop to outline the emerging Plan and Partnership Rationalisation Policy.

Allan Lewis


pdficon.gif icon Sharing of Premises Risk Information [115kb]

At the previous LSB meeting, Iwan Cray outlined the possible need for the sharing of premises risk information between partner organisations.

Although the Mid and West Wales Fire and Rescue Service already shares information regarding premises with Dyfed-Powys Police, the LSB was asked to consider whether this should be done on a wider basis i.e. 'Team Ceredigion' at an operational level.

Phil Pickersgill stated that WG are looking specifically at the sharing of risk information for premises with tyres, following the recent incident in Fforestfach.

CI Robyn Mason stated that a collaborative approach would be beneficial to mitigate and deal with incidents on a wider basis than premises with tyres.

ACTION: All partners to provide contact details to Lewis Barron, Community Safety Unit in order to discuss risks at specific premises. (

Iwan Cray


Local Service Board Priority Theme: Access to Services: Cylch Caron: Community Resource Centre Project

Ian Bellingham stated that Ceredigion County Council's Cabinet has approved in principle to the Council leading on the Cylch Caron project for the Outline Business Case stage. There are several benefits to this, including the ability to source funding from other streams and value for money. A further report will be presented to Cabinet on the 25th October.

Andrew Walker from Welsh Health Estates visited Tregaron in early September and visited the hospital, Bryntirion, the GP surgery and the proposed site for Cylch Caron. A further meeting was held with Andrew Walker last week and the Resource Schedule will be submitted to WG in early November. The Resource Schedule will outline the costs that will be incurred in the preparation of the Outline Business Case i.e. planning applications (including an Environmental Impact Assessment, Transport Impact Assessment); architects fees etc. and the funding to support this is likely to be forthcoming.

Following receipt of funding to support the preparation of the Outline Business Case, the management arrangements for the project will need to be reviewed.

Ian Bellingham


- pdficon.gif icon A Co-Designed Future: the role of the third sector in health and social care [2.9Mb](please think before printing)

- pdficon.gif icon A Co-Designed Future: the role of the third sector in health and social care report [75kb]

- Compact for Ceredigion

Sarah Veck

Hazel Lloyd Lubran

Sarah Veck presented to the LSB Hywel Dda Health Board's strategic approach to integrated health and social care and the role of the third sector in becoming an integral part of each patient's pathway. It provides a framework that will make the best use of resources, open up opportunities for organisations to enter into robust contractual arrangements and align their business planning processes to fit with the strategic direction for future health and social care.

This builds on the good practice that was already in place; with the likelihood of commissioning more health services from the third sector in the future.

Carl Sargeant will be launching this at the WCVA Conference in November.

Hywel Dda Board has adopted 'A co-designed future' however; it would be good practice for the LSB to also provide their support to the strategic direction.

There are specific recommendations relating to the following:

  • Compacts
  • CVC role
  • Commissioning
  • Volunteering
  • Carers
  • Charitable Funds
  • Service Planning
  • 'Making it work locally'.

There are action plans associated for each of the recommendations. A report on progress and impact of these actions will be presented to the LSB in the future.

Matthew Quinn stated that although this has been developed in specific relation to health and social care there are good practice lessons to be learnt.

AGREED: The LSB endorsed 'A Co-Designed Future:  the role of the third sector in health and social care.

Compact for Ceredigion

One of the key outcomes of 'A Co-Designed Future:  the role of the third sector in health and social care' is to develop a Compact between the voluntary sector, Hywel Dda Health Board and Ceredigion County Council. Hazel stated that this could become a Compact between the constituent partners of the LSB and develop the ethos of 'Team Ceredigion'.

Early work has been undertaken on the Compact, including learning from other Compacts across Wales. The emphasis on delivering public services rather than the public sector. The Compact will have underlying principles for good practice.

The next steps are to:

  • Consult on the draft
  • Develop Good Practice Codes
  • Raise awareness of the Compact.

ACTION: Hazel Lloyd Lubran to circulate the draft of the Compact for comment by LSB partners.

Sarah Veck

Hazel Lloyd Lubran


Community Voice – Big Lottery Fund

Hazel Lloyd Lubran provided an update of the applications made to the Big Lottery Fund for Community Voice funding.

The offer was circulated to those on CAVO's database in addition to some partnerships and Hazel acknowledged that the process had not been ideal. However, 7 applications were received to be part of the portfolio which has been developed by CAVO. The portfolio was regarded as being strong:

  • Disability Wales
  • Wales Council for the Blind
  • Ray Ceredigion
  • Dyfed-Powys Police
  • Iaith cyf
  • Crossroads
  • Groundwork
  • Hafal and West Wales Mental Health.

The application was submitted to the Big Lottery Fund and feedback is expected in January 2012 and if successful, a full application will be developed by June 2012.

ACTION: Hazel Lloyd Lubran to provide an update at the next LSB meeting.

Hazel Lloyd Lubran


European Structural Fund – Local Service Board

Lowri Edwards stated that ESF funding had been approved by WG for 2 posts to support the LSB and its projects – an LSB Project Officer and a part time LSB Support Officer. The posts were advertised at the end of August as secondments opportunities; however, the response was disappointing and there were no appointments made.

The posts have now been advertised as fixed term until December 2014 and the closing date is noon today. It is hoped that appointments will be made and they will be in post within the next 6 weeks.

There was a discussion regarding the benefit of having an LSB member on the interview panel for the LSB posts, and it was agreed that Hazel Lloyd Lubran would attend the interviews on the 17th October.

LE stated that 2 possible project applications had been received for ESF funding and that these were circulated to LSB members for comments (Voluntary Sector Brokers and Community wi-fi project). These comments have been sent to lead officers for further development of the applications prior to submission to WG.

However, LE stated that further applications would be welcomed at any time during the funding period (end December 2014).

ACTION: LE to circulate the criteria for ESF funding to all LSB members.

ACTION: All LSB members to consider possible projects for ESF funding.

In addition, ESF is being match funded by the Welsh Local Government Association with the purpose of establishing a cadre of project managers in the public sector. The successful applicant will be supported and developed to deliver effective collaborative projects across the Central Wales region, in relation to the Central Wales Infrastructure Programme and other areas as required.

A specific Project Leadership Development Programme is now being commissioned by the WLGA and the successful applicant will be expected to undertake training and mentoring in their new role.

Lowri Edwards


Public Service issues which are of concern to LSB Partners / Future agenda items

It was agreed that such issues should be discussed at the LSB Workshop which is to be convened in November.



Partnership updates

 Updates had been circulated prior to the meeting and were noted.


Any other business

Basic Command Units, Dyfed-Powys Police

Chief Inspector Robyn Mason that structure changes were being undertaken in BCU areas in Dyfed-Powys Police and he would be happy to share information with the LSB on these structures once they have been agreed.

Clinical Services Strategy

Hywel Dda's Clinical Services Strategy will be out to consultation from 24th November for a 3 month period. A presentation to be presented at the next LSB meeting.

Rural Health - Hywel Dda Health Board in conjunction with Aberystwyth University and Trinity St David University are currently in the process of appointing a Chair for Rural Health. Rural Health is wider than just health and cover the economic and social impact of health,

An update will be provided at the next meeting.

Child Poverty

Pedr ap Llwyd stated that one of the key priorities of WG is to reduce Child Poverty in Wales. There is a need for each organisation to prepare a Strategy by the end of the month and it would be useful to share respective Strategies.

ACTION: All to circulate their respective Child Poverty Strategies amongst partner organisations.


Date of next meeting:

Monday, 16th January 2012, 10:30am, Council Chamber, Penmorfa, Aberaeron.

                                                               Meeting closed 12.30pm

Programme of meetings:
Monday, 16th April 2012, 10:30am, Council Chamber, Penmorfa, Aberaeron
Monday, 9th July 2012, 10:30am, Council Chamber, Penmorfa, Aberaeron
Monday, 15th October 2012, 10:30am, Council Chamber, Penmorfa, Aberaeron.

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